Form 3 special (OKUD code - 0345002) - the main primary document reflecting the work special vehicle. Wage the driver is charged on the basis of this document.
The form is issued to the driver for one work shift. The form of the waybill of a special car is designed to fulfill two orders. Waybill with the task in one copy is issued by the dispatcher (authorized person), after which it is issued to the driver against receipt. The waybill is also signed by the mechanic (the person responsible for technical condition vehicle). A new waybill is issued only upon delivery of the previous one.
filling
The document must include:
- the date of its issue;
- a stamp is placed with the details and the seal of the organization in charge of the special car.
The columns of the document relating to the work of the driver and the car are filled in by the persons responsible for the task.
The initial task is recorded in the column "Assignment to the driver".
The section "special marks" is filled in in case of any changes in the task. The data of accompanying persons are also entered there.
Tear-off coupons on the form of the waybill are filled in by the organization providing the car, and are the basis for billing the customer.
After the end of the task, a note about the condition of the car is put in the waybill. The driver handing over the car and the mechanic accepting it put their signatures on the document. Then the document goes to the accounting department of the organization.
The State Statistics Committee approved a unified form for the waybill for special equipment - form No. 3-spec (Decree No. 78 of November 28, 1997). However, the company has the right not to use the standard form if, instead, it develops its own form, which will contain the mandatory details from the order of the Ministry of Transport dated September 18, 2008 No. 152.
However, the development of your own forms of primary documents requires knowledge and experience, as well as money for reconfiguration. computer programs. Therefore, it is more convenient to use the 3-spec waybill form. Moreover, it meets the requirements of the Ministry of Transport. In particular, it has a column for marking the pre-trip inspection of the car.
If the company decided to use a unified waybill form for a special car (you can download it for free from the link above), reflect this decision in the accounting policy. In this case, the form does not need to be printed as an attachment. It is enough to indicate in the accounting policy the details of the order by which the voucher form is approved.
The procedure for filling out a waybill in the form 3-special
The waybill for a special vehicle (filling in the sample below) consists of front and back sides, as well as two tear-off coupons.
The 3-spec waybill is intended for the task of one or two customers. Issue a ticket for one shift or day. The driver has the right to receive a ticket only after he has passed the previous one.
On the front side of the waybill for special equipment indicate:
- number and date of the ticket;
- company details (name, address and contact phone number);
- information about the vehicle (make, license plate, garage number);
- Full name of the driver and his personnel number, class;
- type and series of the license card;
- address and destination of transport;
- fuel information and vehicle mileage;
- information about the pre-trip inspection of the driver and the car.
On reverse side of the waybill form 3-special reflect the serial number of the trip of the car, the customer code, the place of departure and destination, the time of departure and return, the distance traveled.
In tear-off coupons provide information for the customer:
- state number and brand of special transport;
- name of the organization-executor;
- Full name of the driver;
- time of departure and arrival;
- details of the customer and his signature;
- speedometer readings.
On the basis of tear-off coupons, the executing company issues an invoice to the customer for payment of services.
If you make a mistake in the 3-spec waybill (sample filling below), correct it. To do this, enter the correct information in the "Special Marks" column. It is not allowed to use correction fluid and make cleanups when correcting errors in the ticket.
Sample waybill for a special vehicle
Document's name: Waybill of a special vehicle (Typical intersectoral form N 3 special)
Format:.xls
Size: 61 kb
In order to take into account fuel costs when using special vehicles, enterprises must draw up a document approved for this purpose. Its application also allows you to calculate the salary of the driver of a special vehicle. The name of the document is a waybill for a special vehicle form 3 special. Downloading form 3 special is quite easy if you use the services of a specialized site.
The unified sample of the submitted document was approved by the Russian Goskomstat on November 28, 1997 (resolution number 78). At the same time, an enterprise may not use a standard sample, but develop its own form. At the same time, it must contain the details that are approved by order of the Russian Ministry of Transport dated September 18, 2008 under number 152. But in order to develop your own form of initial documentation, you must have the appropriate specialists, and at the same time reconfigure programs on computers. Therefore, it is more convenient to use the 3-spec form. Moreover, it meets all the requirements of the legislation of the country. So, it has a column where you can mark the pre-trip inspection of the car.
When using a form, you should record this decision in your own accounting policy. Moreover, it is not necessary to print the form as an application. It is enough to write in the accounting policy the details of the order by which the form is approved.
Special vehicles include truck cranes, special cleaning equipment, truck towers, fire extinguishing vehicles, concrete mixers, special equipment with compressor units, etc.
The form of the document is designed for the implementation of the task for 2 customers and is considered valid only for 1 day (shift). The statement is made by the dispatcher in 1 copy or a person who is authorized to do so. The issuance of the document is carried out against receipt with the requirement to hand over the previous similar document.
The document must necessarily indicate the date when it was issued, the seal and stamp of the company that owns the special vehicle. Filling in the section, which is devoted to the results of the work of a special vehicle, is carried out by persons who are responsible for their implementation.
You can download the special vehicle waybill form on our website. Here you can also see a sample of filling out the waybill for a special car form 3 special.
The waybill (form No. 3 spets.p) was created to take into account the distances traveled by the car and the time spent on the road by the driver. Vouchers for cars are different types. A voucher for a special car consists of the waybill itself and two detachable route coupons attached to it. Each voucher gives the right to serve one client route, so a special vehicle can serve no more than two clients per day. The specifics of obtaining a waybill is as follows: the driver is issued a new ticket, provided that he has handed over the waybill issued to him yesterday. Like any document, the route sheet is issued to the responsible person against signature. A voucher for a special car is issued for one shift (day), that is, its validity period is limited. But for long business trips, it is possible to issue a ticket for several days or a week. The waybill for special equipment for a week is filled in exactly the same way as for one day.
The waybill of a special vehicle is authorized to be filled in by a person holding the position of a fleet manager of an organization, or by any other person authorized by an order for an enterprise. Special vehicles include fire and police cars, concrete mixer trucks, milk and fuel trucks, refrigerated trucks, construction cranes, ambulances and mobile clinics, asphalt pavers, snowplows and many others. For special passenger cars and cargo destination there are some differences in filling out the form.
Special vehicles include fire and police cars, concrete mixer trucks, milk and fuel trucks, refrigerated trucks, construction cranes and many others.
To fill out a permit, it is enough to issue a document in one copy. The form of the waybill of special equipment has a section in which the results of the work are entered. It is filled in by a person who controls the performance of the production task by the driver. Such a person may be the head of the garage, chief mechanical engineer, senior dispatcher, fleet accountant. The voucher is the basis for accrual for the driver.
You can download the form for free to fill out.
In order for the waybill for special equipment (standard intersectoral form 3) for special equipment to be valid, all columns must be filled in.
Step by step filling
An illustrative sample of filling is presented at this link. Step-by-step instruction will talk about this issue in more detail.
The detachable part of the form is intended for the customer of the services of a special car. Tear-off coupons have a series and number, which are also reflected in the main part of the waybill.
The coupons contain information for the customer:
- Make and license plates of the special vehicle.
- Implementing organization.
- FULL NAME. special vehicle driver.
- Arrival of a car to perform work and completion of work.
- The organization is the customer of the service.
- Surname and initials + signature of the customer of services.
- Vehicle mileage according to the speedometer.
In the main part of the waybill (this part is handed over to the enterprise dispatcher), the columns on the front side are filled in:
- Company name.
- Characteristics of the car (brand).
- State registration numbers.
- Surname, name, patronymic of the driver.
- Surname, name, patronymic of the dispatcher releasing the car on a flight.
- The remaining gasoline in the car tank at the beginning of the day (in liters).
- Vehicle mileage per day (in kilometers).
- How much gasoline is filled, according to refueling coupons (in liters).
On the side fields front side vouchers are entered as follows:
- Serial number of the voucher according to the numbering within the enterprise.
- The series of the waybill and the date it was issued.
- Name of the executing enterprise, Contact phone numbers.
- OKPO code of the executing enterprise.
- Make, car numbers and garage numbering of equipment (if there are two or more cars on the balance sheet of the enterprise).
- FULL NAME. driver and his number in the work sheet.
- Number driving license employee, number and series of the card - driver's license, his class.
- FULL NAME. the person who uses the machine.
- The place where the car is seconded for work.
- Date, year and time the car left the garage.
- FULL NAME. mechanic and dispatcher on duty.
- The time and date the vehicle was returned to the garage.
- Signatures of the handing over (driver) and receiving (mechanic) car.
In the lower right corner, the waybill reflects the movement of fuel:
- Brand of gasoline (indicating octane number fuel).
- The rest of the fuel at the beginning of the day in the tank (in liters).
- Issued gasoline according to refueling coupons (in liters).
- Remaining gasoline in the tank at the end of the day (in liters).
- The fuel consumption rate for the brand of this car (in liters per 100 km).
- Evening readings of the speedometer of the car.
- Signature of the health worker who released the driver on the flight.
Fields with reverse side the waybill is filled in as follows:
- Number of the next exit of the car.
- Code of the customer organization.
- The address where the special vehicle should arrive to perform the work.
- Date and time of departure and return of the vehicle.
- Distance traveled by the car during operation.
- Signature of the person who used the car.
The waybill of a special vehicle is invalid without indicating the date of issue, a stamp or a round seal of the owner's car company.
In 1997, the 78th resolution of the State Committee of the Russian Federation approved unified form 3: waybill for a special vehicle (sample filling). Its Form 3 refers to accounting primary documentation, and entered into force from the beginning of December 1997.
Why is the form of the waybill of a special car assigned? So it becomes possible to take into account the work of transport and the correct calculation of wages for the driver. Form 3 is designed for the task of two or one customer and is issued for a shift or a day. The driver can get it only from a specific official(for example, from the dispatcher) after the waybill for the past day or shift has been handed over.
It should be noted that the category of special vehicles includes cleaning machines, truck cranes, concrete mixer trucks, fire trucks, vehicles with compressor units, and other cars for performing certain work. Waybill form for a special vehicle for trucks and passenger cars completed on separate forms. In special cases Form 3, may be extended to describe additional information, for example, this is reflected in the waybill for a truck crane.
Compiled on an A4 sheet. Without a stamp, the seal of the organization (who owns the car), the date of issue, such a document is considered invalid. Upon arrival at the garage, and upon departure from it, appropriate marks are entered into the form, in a separate section the process of completing the task issued to the driver is recorded. If for this form the specifics of vehicles are taken into account, then in a separate column, the form is entered production work, as well as their respective codes.
Waybill of a special vehicle, has tear-off coupons - this is the basis for presenting an invoice to the customer. The numbers and series of coupons issued are recorded in the main form, and below the cut line, two forms are entered for each customer with the following data:
Number and brand of the special vehicle;
Name of company;
Time of departure and arrival;
Name of the customer;
Signature of the customer and its transcript;
Corresponding speedometer readings.
A sample of filling out a waybill for a special car
Front side
Organization: Leader Auto
Vehicle: GAZ 3120
State number: y083ee02
Driver: Sokolov Gennady Viktorovich
Dispatcher: Pavlenko Yury Sergeevich
The rest of the fuel raw material before departure: 8 l.
Mileage during the functioning of the waybill: 89 km.
Refueling: 30 liters.
Front side margins
Document number is a mandatory requisite for filling. The organization develops document numbering that does not repeat.
Series - indicated in without fail.
The date is another required attribute.
Organization - enter the name of the company, address and phone number.
OKPO code - the code assigned to this company is entered.
Car model.
The license plate is the state number of the car.
Garage number - in the event that the organization has several vehicles on its balance sheet.
Name of the driver.
The personnel number of the employee, which was assigned to him by the company.
№ driving license.
Driver class.
Type and series of the licensed card.
At disposal - who disposes of this car. If the transport is rented, then the name of the user (surname) is indicated.
Address, destination of transport.
Time and date of departure.
Full name of the dispatcher-contractor who issues the corresponding task to the driver.
Mechanic - full name and signature of the person who releases the car on the line.
Time and date of return.
The car was handed over by the driver - full name and signature of the person who handed over vehicle.
At the bottom with right side also need fill out a waybill for a special vehicle, information on the movement of raw material (fuel) is recorded here:
Fuel brand.
According to the refueling list, a certain amount of fuel was issued.
When leaving, how much fuel is left in the tank of the car.
When returning to the garage - the remaining amount of fuel.
Consumption by norm - how much fuel a given vehicle consumes (quantity).
The speedometer reading at the time the car was returned to the garage.
Nurse - full name and signature of a health worker who allows the driver to go on a flight.
Reverse margins:
Serial number of the car trip.
Customer code.
Place of departure and destination (exact address, contact numbers).
Departure and return times.
Traveled distance.
Signature of the person who used the transport.
Form 3: special vehicle waybill must have the seal and stamp of the owner of the car and the organization, as well as the date of issue.
