Special vehicles include vehicles that are designed to perform special functions and are equipped with the appropriate equipment to perform such functions. Special vehicles include truck cranes, concrete mixer trucks, cars with compressor units, fire trucks, etc.
Waybills: form 3 (form) and 3-spec
Using special transport his work is recorded in waybills. At the same time, the itinerary passenger car(form 3), considered by us in, is not intended to account for the operation of special transport. For him, the Decree of the State Statistics Committee of Russia dated 11/28/1997 No. 78 approved the form of a waybill for a special car (3 special).
For special transport, the waybill (form 3, form "Special") can be downloaded.
At the same time, the above form of the primary document is not mandatory. Therefore, if desired, an organization can, for example, use a modified unified form of a waybill for a car (form 3) or develop a sample form for special vehicles on its own. It is only important to fix the form of the form in your own.
If an organization decides to use form 3 special for its special transport, instructions for its application and filling out can be found in Decree of the State Statistics Committee of the Russian Federation dated November 28, 1997 No. 78. It is indicated that this form is the main primary document for accounting for the operation of a special vehicle and the basis for calculating wages to the driver.
The form is designed to complete the task for two customers and is valid only for one day (shift). Waybill By
Document's name: Waybill special vehicle(Typical intersectoral form N 3 special)
Format:.xls
Size: 61 kb
In order to take into account fuel costs when using special vehicles, enterprises must draw up a document approved for this purpose. Its application also allows you to calculate the salary of the driver of a special vehicle. The name of the document is a waybill for a special vehicle form 3 special. Downloading form 3 special is quite easy if you use the services of a specialized site.
The unified sample of the submitted document was approved by the Russian Goskomstat on November 28, 1997 (resolution number 78). At the same time, an enterprise may not use a standard sample, but develop its own form. At the same time, it must contain the details that are approved by order of the Russian Ministry of Transport dated September 18, 2008 under number 152. But in order to develop your own form of initial documentation, you must have the appropriate specialists, and at the same time reconfigure programs on computers. Therefore, it is more convenient to use the 3-spec form. Moreover, it meets all the requirements of the legislation of the country. So, it has a column where you can mark the pre-trip inspection of the car.
When using a form, you should record this decision in your own accounting policy. Moreover, it is not necessary to print the form as an application. It is enough to write in the accounting policy the details of the order by which the form is approved.
Special vehicles include truck cranes, special cleaning equipment, truck towers, fire extinguishing vehicles, concrete mixers, special equipment with compressor units, etc.
The form of the document is designed for the implementation of the task for 2 customers and is considered valid only for 1 day (shift). The statement is made by the dispatcher in 1 copy or a person who is authorized to do so. The issuance of the document is carried out against receipt with the requirement to hand over the previous similar document.
The document must necessarily indicate the date when it was issued, the seal and stamp of the company that owns the special vehicle. Filling in the section, which is devoted to the results of the work of a special vehicle, is carried out by persons who are responsible for their implementation.
You can download the special vehicle waybill form on our website. Here you can also see a sample of filling out the waybill for a special car form 3 special.
The State Statistics Committee approved a unified form for the waybill for special equipment - form No. 3-spec (Decree No. 78 of November 28, 1997). However, the company has the right not to use the standard form if, instead, it develops its own form, which will contain the mandatory details from the order of the Ministry of Transport dated September 18, 2008 No. 152.
However, the development of your own forms of primary documents requires knowledge and experience, as well as money for reconfiguration. computer programs. Therefore, it is more convenient to use the 3-spec waybill form. Moreover, it meets the requirements of the Ministry of Transport. In particular, it has a column for marking the pre-trip inspection of the car.
If the company decided to use a unified waybill form for a special car (you can download it for free from the link above), reflect this decision in the accounting policy. In this case, the form does not need to be printed as an attachment. It is enough to indicate in the accounting policy the details of the order by which the voucher form is approved.
The procedure for filling out a waybill in the form of 3-special
The waybill for a special vehicle (filling in the sample below) consists of front and back sides, as well as two tear-off coupons.
The 3-spec waybill is intended for the task of one or two customers. Issue a ticket for one shift or day. The driver has the right to receive a ticket only after he has passed the previous one.
On front side waybill of special equipment indicate:
- number and date of the ticket;
- company details (name, address and contact number);
- information about vehicle(brand, state number, garage number);
- Full name of the driver and his personnel number, class;
- type and series of the license card;
- address and destination of transport;
- fuel information and vehicle mileage;
- information about the pre-trip inspection of the driver and the car.
On reverse side of the waybill form 3-special reflect the serial number of the trip of the car, the customer code, the place of departure and destination, the time of departure and return, the distance traveled.
In tear-off coupons provide information for the customer:
- state number and brand of special transport;
- name of the organization-executor;
- Full name of the driver;
- time of departure and arrival;
- details of the customer and his signature;
- speedometer readings.
On the basis of tear-off coupons, the executing company issues an invoice to the customer for payment of services.
If you make a mistake in the 3-spec waybill (sample filling below), correct it. To do this, enter the correct information in the "Special Marks" column. It is not allowed to use correction fluid and make cleanups when correcting errors in the ticket.
Sample waybill for a special vehicle
Form 3 special (OKUD code - 0345002) - the main primary document reflecting the operation of a special vehicle. Wage the driver is charged on the basis of this document.
The form is issued to the driver for one work shift. The form of the waybill of a special car is designed to fulfill two orders. A waybill with a task in one copy is issued by the dispatcher (an authorized person), after which it is issued to the driver against receipt. The waybill is also signed by the mechanic (the person responsible for technical condition vehicle). A new waybill is issued only upon delivery of the previous one.
filling
The document must include:
- the date of its issue;
- a stamp is placed with the details and the seal of the organization in charge of the special car.
The columns of the document relating to the work of the driver and the car are filled in by the persons responsible for the task.
The initial task is recorded in the column "Assignment to the driver".
The section "special marks" is filled in in case of any changes in the task. The data of accompanying persons are also entered there.
Tear-off coupons on the form of the waybill are filled in by the organization providing the car, and are the basis for billing the customer.
After the end of the task, a note about the condition of the car is put in the waybill. The driver handing over the car and the mechanic accepting it put their signatures on the document. Then the document goes to the accounting department of the organization.
